Host Organisation Guidelines for a Successful Placement
In order to ensure that both Host Organisations and MSc students have the best possible experience during the Placement Programme, we ask all participating organisations to agree to the following set of rules and regulations which follow ‘best practice’ guidelines.
Given the current situation with COVID-19 and the degree of uncertainty in the short and medium term, for this year only The Data Lab asks that all projects confirmed have the potential to be delivered remotely. Should this be the case, the student will be required to be in regular contact with the host organisation during placement (daily if required) and must be provided with access to the data and any specialist equipment required to deliver the project.
1. All students must be paid for their time working on this Project at a minimum of the National Living Wage. It is the Host Organisation’s responsibility to pay the student. (The National Living wage from April 2020 is £8.72 for anyone aged 25 or over and the minimum wage for those 24 or under is £8.20. There is grant funding available to start-ups and SMEs to support participation in the programme (subject to availability).
2. The student’s terms and conditions of working and working pattern will be agreed prior to commencement of employment, in line with the Host Organisation’s normal HR processes. This is usually 35-40 hours. There are a small number of students who would be interested in undertaking a placement on a part-time basis. If this is something that your organisation would be in a position to offer please get in touch with your allocated TDL or MBN contact to discuss.
3. Project duration is normally 8-12 weeks and must end before the submission date of the student’s academic dissertation. Any time allowed during this period for writing up should be agreed with the student and academic supervisor in advance. If the project does not allow sufficient time for writing up, the project must end at least 2 weeks before the student’s submission date, to be agreed with the student and academic supervisor.
4. Timing of placements: for most students this will be May – August 2021. For students on the MSc Data Science, Dundee University and MSc Data Science and MSc Data Analytics at Glasgow University, placements will commence in September 2021.
5. Any background checks, on-boarding, etc must be started as soon as the student has been identified and offered a Project. Please ensure any stakeholders (including external service providers) in this process are aligned as soon as possible and that the checks can be completed well in advance of the student’s start date.
6. Students coming from Europe may not have a NI number. HMRC are advising students that NI applications are not being processed at the moment. If this is going to cause a problem for your organisation, please let The Data Lab know.
7. An industrial supervisor/s should be identified (preferably a permanent member of staff) prior to the placement commencing . The student will also have an academic supervisor who will liaise with the industrial supervisor and the student. There should be regularly meetings with the industrial supervisor and the student at least weekly. There should also be regular meetings (at least monthly) with the industrial supervisor, academic supervisor and student.
8. All technology and data resources for the Project should be sourced and accessible from the first day of student starting with your organisation. Delays in providing these resources will result in project delays which can seriously impact the student’s ability to complete the project and their MSc dissertation.
9. Any IP agreements/restrictions should be discussed and resolved before the placement commences. IP normally resides with the company with the stipulation that the student has access to the elements required to complete their dissertation. The academic supervisor will be the main point of contact on IP issues.
10. Any concerns over the Project or the students’ performance must be raised, in writing, immediately with the student’s academic supervisor. If these concerns are not addressed satisfactorily by the academic supervisor, this should be escalated at the earliest opportunity in writing to the Skills team at The Data Lab. You will receive calls from The Data Lab before, during and after the placement to check on progress and provide support.
GOV.UK National Minimum Wage and National Living Wage rates
The National Minimum Wage and National Living Wage rates: age, apprentices, previous years
GOV.UK Apply for a National Insurance number
Apply for your first National Insurance number – you must have the right to work or study in the UK